You already know the advantages of having this tool, but do you really know how to make the most of it?
Here are some tips to help you use Google Drive wisely.
Import the files you have created
No more copying and pasting. Importing files from your Google Drive is pretty easy.
From the application you can do it by clicking on “new” and then “upload”, to import individual files or entire folders.
In the settings you will have several options:
On the other hand, there is a virtual folder on your desktop, so you just canada mobile number have to make a copy of the files you want to save, and that's it!
As I mentioned previously, one of the great advantages of Google Drive is that it allows the same document to be modified by several people, but they will be the people to whom you have given permission.
This is perfect and ideal for work teams.
The way to do it is: in a spreadsheet, you will see in the upper right corner a blue button that says “share.”
So you just need to press it and index the email of the person(s) you want to also edit the sheet.
In addition to this, in the window that opens after pressing “share” you will have an options bar, so you can decide what your colleagues can do with the document: edit, comment, or just view, without being able to make changes to the document.
Using the “Advanced” button that will appear in that same window, after pressing “share”, you will be able to see at the top the link used and the buttons to share the document link.
[Tweet “With the help of the “Advanced” button you can configure all the privacy you want in your Google Drive document.”]
The list of people with access to this is also displayed and by pressing “change” you can do whatever you want with the permissions.
If you choose to make your document public, it may be viewed by crawlers and appear in Google search results pages.
With the “anyone with the link” option you will be allowing anyone to view the document, but they will need to know the link to access the file, so you will need to send it to them.
On the other hand, you can immediately see who is viewing your file at the top of the screen, as the people connected to Google will appear with their name and photo. Anyone who does not have a Google account will be identified as anonymous.
Configure to your liking
By tapping the Settings option in your Drive, you will be able to see:
Storage: Shows you how much space is available and gives you the option to purchase more
Language: You can change the language of the tool, but it will not change the language of your files.
Off-line : This is the option we mentioned before and with which you can see your files even if you do not have an Internet connection on your PC.
Density: This is to control the amount of information displayed at once on your screen: Do you prefer snug or compact?
Create a Google Photos folder: You can integrate the Google Photos service into Google Drive. If you have an Android, this will come in handy since they tend to have Google Photos by default. You can also use it with iOS by installing the app.
In summary…
Google Drive is a useful and practical tool that can help you with your daily office tasks.
Furthermore, as it is a collaborative tool, you can encourage your team to use it. This will optimize the processes related to document production.
On the other hand, it gives you mobility since you can do your work from anywhere, you just need a computer that is connected to the Internet.