Employee registration form: understand everything about this document
Posted: Sun Feb 02, 2025 7:15 am
After the recruitment and selection process , the HR team must begin hiring the employee. Among the company's many obligations at this stage, filling out the employee registration form is one of the most important.
However, many questions may arise during this process. For example, how to fill out the form, where to fill it out and what data is needed to have a complete form that complies with the law.
Continue reading our article and understand what an employee registration form is , what information it should contain and the benefits that its digitalization can bring to the company. Let's go!
What is the employee registration form?
The employee registration form is a document that contains all the important bolivia whatsapp list information about the employee. It provides a personal history and professional trajectory of each employee, as well as all the information necessary to register with agencies such as INSS and eSocial.
The creation of this form is mandatory, according to Article 41 of the CLT , and must be carried out in any company, regardless of the number of employees.
It must be completed during the admission process, when several documents are requested that will make up the form. This way, no employee can start work without first having their registration form.
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What data should the employee registration form contain?
There is no single or official way to fill out the employee registration form, and it is up to the company to create its own model with the information it deems important.
Mandatory information on employee registration form
Despite this, there is some information that is required by law in all forms. These are:
BR - INBOUND - Template - Employee file for HR
Full name
ID and CPF
Date of birth
Address
Telephone
E-mail
Parents' names
Voter registration card
Reservist number
Work card series number
Date of admission and dismissal (when applicable)
Job Description and Function
Description of salary and commission (if any)
Workplace
Workload
PIS/PASEP identification number
Bank details: account holder, bank, branch, account number and digit
Name of dependents (in the case of dependents under 14 years of age, it is necessary to attach the birth certificate)
Additional information on employee registration form
But this is not the only information that can be present in the records. The company can also choose to add other data to have an even more complete document about each employee. Some information commonly found in registration forms is:
Certificate of education
Admission medical examination
Employment and Social Security Card (CTPS)
Birth certificate
Marriage Certificate
Declaration of whether or not to opt for the transport voucher
Proof of completion of military service (in the case of male employees between 18 and 45 years of age)
However, many questions may arise during this process. For example, how to fill out the form, where to fill it out and what data is needed to have a complete form that complies with the law.
Continue reading our article and understand what an employee registration form is , what information it should contain and the benefits that its digitalization can bring to the company. Let's go!
What is the employee registration form?
The employee registration form is a document that contains all the important bolivia whatsapp list information about the employee. It provides a personal history and professional trajectory of each employee, as well as all the information necessary to register with agencies such as INSS and eSocial.
The creation of this form is mandatory, according to Article 41 of the CLT , and must be carried out in any company, regardless of the number of employees.
It must be completed during the admission process, when several documents are requested that will make up the form. This way, no employee can start work without first having their registration form.
sesame hr logo
All the information you need, in one place, with Sesame RH's Document Manager
Efficiently manage profiles, employment histories, and more to boost team productivity and satisfaction from one secure, accessible place.
Free Trial
What data should the employee registration form contain?
There is no single or official way to fill out the employee registration form, and it is up to the company to create its own model with the information it deems important.
Mandatory information on employee registration form
Despite this, there is some information that is required by law in all forms. These are:
BR - INBOUND - Template - Employee file for HR
Full name
ID and CPF
Date of birth
Address
Telephone
Parents' names
Voter registration card
Reservist number
Work card series number
Date of admission and dismissal (when applicable)
Job Description and Function
Description of salary and commission (if any)
Workplace
Workload
PIS/PASEP identification number
Bank details: account holder, bank, branch, account number and digit
Name of dependents (in the case of dependents under 14 years of age, it is necessary to attach the birth certificate)
Additional information on employee registration form
But this is not the only information that can be present in the records. The company can also choose to add other data to have an even more complete document about each employee. Some information commonly found in registration forms is:
Certificate of education
Admission medical examination
Employment and Social Security Card (CTPS)
Birth certificate
Marriage Certificate
Declaration of whether or not to opt for the transport voucher
Proof of completion of military service (in the case of male employees between 18 and 45 years of age)