Know the laws for using the Virtual Office

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The Virtual Office is a legal service, although many people don't know it. Access and learn about the legal side of this solution for legal entities.
Lara Zanesco | 04/14/2022

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Knowing the laws governing the use of virtual offices is important not only for companies that provide this service, but also for those who hire them. This way, you can be sure that you are buying from someone who is reputable, without running the risk of losing your address when you need it most due to some irregularity.

The virtual office law exists to ensure that establishments operate properly and that you have access to a quality service. This article will explain everything about the legal regulation of virtual addresses for companies :

What law regulates the Virtual Office?
What does a virtual office need to have?
What activities can use virtual offices?
To find out more, continue reading and clear up your doubts.

What law regulates the Virtual Office?
The law that regulates virtual offices and the table of coworkings, business centers and saudi arabia mobile phone numbers database similar in the country: PL 8300/17, approved by the Commission for Economic Development, Industry, Commerce and Services.

According to this Bill, virtual offices are considered to be businesses authorized to receive several companies and that provide a package of administrative services for professionals . In other words, the activities offered must contribute to the development of businesses, regardless of the segment of activity.

But there are other legal resolutions that impact this solution:

In 2005, IBGE recognized the virtual office service with the inclusion of CNAE, which allows operation through Simples Federal;
In 2014, the terms “coworking” and “shared offices” were included in the same code.
Having clear rules regarding the classification, limitations and obligations of the segment is important so that you can trust the solution you are hiring. From the moment you realize the credibility of the company, through transparent relationships with the authorities, your confidence in investing in the service is greater.

What does a virtual office need to have?
In addition to a regular and suitable address for economic activities, such as a location with State Registration for commerce , virtual offices must offer complementary office services and follow some rules:

remain open during business hours;
maintain original location and operating licenses;
keep copies of the articles of association;
have tax registration;
maintain corporate documentation;
maintain information about users.
I am careful to research whether the company I want to hire is fulfilling its obligations, after all, you are trusting the routine of your business to this partnership.

Research the company's history, the region they serve, and confirm whether they can provide documents. You have the right to know, so don't be shy and ask anything you want .

A good idea is to look for customer testimonials. The opinion of another entrepreneur helps you get an idea of ​​what the service offered is like. If the experience was good, you will feel more at ease about making the investment.

What activities can use virtual offices?
Most economic activities can use virtual offices, but there are exceptions. Those who work in commerce can only opt for the solution at an address that has a State Registration. For industry, this is not always possible due to the need for a specific physical space to carry out activities.

But service providers in general can choose a virtual office to use as a fiscal or commercial address in their CNPJs.