Letter to the counterparty
Posted: Thu Jan 23, 2025 6:02 am
Hello, Matvey Markovich!
I inform you that our company's details have changed. I am attaching the new details.
Have a good day!
[electronic signature]
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Rules for business correspondence in instant messengers
To resolve many issues, it is not necessary to write paper or email letters. Sometimes a message in Telegram or WhatsApp is enough. But business correspondence in messengers also has rules:
Time
Sending messages early in the morning or after the end of the working day is bad form. The exception is a preliminary agreement or an urgent project that had to be submitted "yesterday". Keep in mind that some of your colleagues and partners may live in a different time zone. Consider this fact during work correspondence. It is better not to irritate with too early or late messages, but to use delayed sending.
By the way, if you receive messages outside of working hours, you have the right not to read them. Swipe the notification and relax with a clear conscience.
Voice messages
According to surveys, about 31% of Russians do not like audio messages. Yes, on the one hand, they are convenient. But on the other, they create unnecessary hassle.
For example, the recipient may be in an environment that is not conducive to listening to audio. Or after a while, he will need to listen to the information again, and the message will simply get lost. In this regard, text is preferable: it can be quickly reviewed and easily found using a search.
Voice messages
Source: shutterstock.com
In business correspondence, try to express your thoughts in text format. And before sending audio, make sure that the interlocutor is ready to listen to it now. Also try to add an accompanying text message to the audio: write down in a thesis what you are talking about.
And one more thing: if you communicate by voice, it is important to work on your speech - speak in a structured manner, clearly and without filler words.
Literacy
In matters of grammar, syntax and spelling, you should not rely on T9. If you doubt your literacy, use the PC version of messengers. It is easier to notice and correct errors from a computer.
I inform you that our company's details have changed. I am attaching the new details.
Have a good day!
[electronic signature]
Recommended articles on this topic:
Selling price list: 5 marketing tricks + 10 tips for design
Examples of Marketing Strategies from Apple list of tunisia cell phone numbers to Barack Obama
How to increase the flow of customers by choosing the right method
Rules for business correspondence in instant messengers
To resolve many issues, it is not necessary to write paper or email letters. Sometimes a message in Telegram or WhatsApp is enough. But business correspondence in messengers also has rules:
Time
Sending messages early in the morning or after the end of the working day is bad form. The exception is a preliminary agreement or an urgent project that had to be submitted "yesterday". Keep in mind that some of your colleagues and partners may live in a different time zone. Consider this fact during work correspondence. It is better not to irritate with too early or late messages, but to use delayed sending.
By the way, if you receive messages outside of working hours, you have the right not to read them. Swipe the notification and relax with a clear conscience.
Voice messages
According to surveys, about 31% of Russians do not like audio messages. Yes, on the one hand, they are convenient. But on the other, they create unnecessary hassle.
For example, the recipient may be in an environment that is not conducive to listening to audio. Or after a while, he will need to listen to the information again, and the message will simply get lost. In this regard, text is preferable: it can be quickly reviewed and easily found using a search.
Voice messages
Source: shutterstock.com
In business correspondence, try to express your thoughts in text format. And before sending audio, make sure that the interlocutor is ready to listen to it now. Also try to add an accompanying text message to the audio: write down in a thesis what you are talking about.
And one more thing: if you communicate by voice, it is important to work on your speech - speak in a structured manner, clearly and without filler words.
Literacy
In matters of grammar, syntax and spelling, you should not rely on T9. If you doubt your literacy, use the PC version of messengers. It is easier to notice and correct errors from a computer.