Why is resource scheduling important in project management?

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Labor accounts for “70% of an organization’s total operating expenses,” suggests the Human Capital Management Institute (HCMI). This means that while employees are your greatest asset, they are also your greatest expense. Therefore, you need to utilize them optimally and effectively.

Optimize resources
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You'll notice that we didn't say "maximize human resources" because it directors managers email list the best utilization of a person's skills doesn't always have to equate to 100% of their time. In fact, " Gartner research shows that lower-utilized teams can reduce the time it takes to deliver value to the business by 30% or more."

Scheduling resources allows project managers to effectively use their team members' time. It enables them to make the best use of available people and skills to maximize results.

Deliver on time and within budget
Take advantage of resource scheduling to ensure you complete your project within the allocated time and budget.

It allows you to visualize the future course of the project and make the necessary contingency planning decisions well in advance. When an unexpected event occurs, adjust or pivot as needed.

Providing quality services
A project schedule is more than just a resource calendar . It is a transparent visualization of what a project delivery would look like. It contains project tasks, responsibilities, dependencies, handoffs, collaboration, feedback loops, etc.

With such a comprehensive view, each team member understands their role in the project lifecycle. They will then collaborate with their peers more effectively, receiving holistic handoffs and passing on clear instructions. Together, they will deliver services that meet expected standards.

Cost savings
Identifying gaps in the plan is easy when resources are scheduled in advance. This gives project managers the time and opportunity to hire in advance or reorganize their teams to fill the gaps.

Without a resource calendar, gaps will frequently appear during the project, leaving everyone scrambling for solutions and causing unnecessary expenses. Gaps in the project calendar also cause resource management issues related to employee engagement, performance, and retention.